RIGHT TO INFORMATION

OFFICE OF THE ACCOUNTANT GENERAL (A&E) PUNJAB, CHANDIGARH.

1. ORGANIZATIONAL SETUP

           Accountant General (A&E) Punjab & U.T., Chandigarh is entrusted with the maintenance of Accounts and entitlement functions of Punjab State and U.T. Chandigarh. The Accountant General (A&E) Punjab is assisted by three Deputy Accountant’s General for proper functioning of the Administration, Accounts and Entitlement Wing.

A) OFFICERS AND THEIR PHONE NUMBERS:-

SR. NO.	NAME	DESIGNATION	TELEPHONE NOS.
1	Sh. ONKAR NATH	Accountant General (A&E) Punjab & U.T., Chandigarh.	2704169,2703270 Res:- 2667538
2	Sh. Tarsem Chand	Deputy Accountant General (Administration) Punjab & U.T . CHANDIGARH	2702272, 2703110 Res. 2405146
3	Sh. A.S. Khokhar	Deputy Accountant General (Pension)	2704037 Res. 2228908
4	Smt. Nazli J. Shayin	Deputy Accountant General (A/Cs & VLC)	2702892 Res. 2620999
5	Sh. Suresh Kumar Sharma	Welfare Officer	2720210 Res. 2694241

B) FUNCTIONS & DUTIES.

           The officers and the staff of the office of Accountant General (A&E) Punjab & U.T., Chandigarh are entrusted with the following functions & duties:-

(a) Maintenance and submission of State Accounts to the Finance Deptt. of Govt. of Punjab.

(b) Prep. and submission of Appropriation and Finance Accounts to the Governor of Punjab for presenting to the State Legislature.

(c) Submission of material for Prep. of Central Finance Account to the Controller General of Accounts, Govt. of India, Ministry of Finance in respect of Union Territory, Admn. Chandigarh.

(d) Entitlement function relating to the issue of Pay slips to the Governor, the Minister and members of State Legislative Assembly.

(e) Maintenance of Accounts and issue of no demand certificate in the case of long term advances taken by State Govt. Employees.

(f) Maintenance of detailed Account of loans given to local bodies/statutory corporations by the State Government.

(g) Authorisation of pension and other retirement benefits to the retiring State Govt. Employees.

(h) Authorisation of pension and other retirement benefits to the retiring IA & AD Central Govt. Employees.

(i) Work relating to Treasury Inspection.

(j) Authorisation of pension and other retirement benefits to the retiring employees of U.T. Admn., Chandigarh.

(k) Authorisation of pension and other retirement benefits to the judges of the High Court for the States of Punjab and Haryana and its employees.

(l) Maintenance of G.P. Fund Accounts relating to employees of U.T. Administration.

2. DISTRIBUTION OF WORK AMONGST OFFICERS.

A.G’s Direct Charge	D.A.G. (Admn.)	D.A.G. (Pension)	D.A.G. (Accounts & VLC)	Welfare Officer
Internal Test Audit Organisation & Method Complaint Cell	Admninistation, Pay & Accounts Office, Legal Cell, CRT, Works Admn., Hindi Cell, U.T. Sub-office Admn. & Pension.	Pension Sections EDP (Pen.) Patiala Sub office	Treasury Misc., Departmental Compilation Sections, Book Section, Budget & Appropriation, Account Current, Works Account, EDP, Nangal Sub Office, IT Cell, Deposit Section, Loan Section, U.T. (Accounts)	Welfare Section.

3. PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS.

           The work of every junior employee is being supervised by his/her senior official in the heirachy as under:-

DESIGNATION	SCALE OF PAY	MEN-IN-POSITION
Clerk (Group 'C')	3050-4590	35
Accountant (Group 'C')	4500-7000	74
Sr. Accountant (Group 'C')	5500-9000	430
Supervisor/ Section Officer(Adhoc)/ Section Officer (Group 'B' Non-Gazetted)	6500-10500	6 47 16
Asstt. Accounts Officer (Group 'B' Gazetted)	7450-11500	64
Accounts Officer (Group 'B' Gazetted)	7500-12000	7
Sr. Accounts Officer (Group 'B' Gazetted)	8000-13500	19
Deputy Accountant General/ Welfare Officer (Group 'A' Gazetted)	10000-325-15200	4
Accountant General (Group 'A' Gazetted)	18400-500-22400	1

       Every employee is accountable to his/her senior officer official in the discharge of his functions/duties. The officers of the rank of D.A.G./A.G. are decision making authorities.

4. NORMS SET

          &nbsThe various functions assigned to the office of the A.G. (A&E) Punjab, Chandigarh are discharged within the stipulated time prescribed for each job/function. The office follows the norms prescribed in departmental manuals in the discharge of its functions/Duties

5. THE RULES REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY IT.

          The rules, regulations, instructions, manuals and other records to be used by the employees for the discharge of their functions are readily available in the office for perusal of Public. Some of these records are listed below:-

      i)            F.R. & S.R.
      ii)           Pension Rules 1972
      iii)           C.C.S. (C.C.A.) Rules
      iv)          C.C.S. (Conduct) Rules.
      v)           C.C.S. (Leave) Rules 1972
      vi)          Govt. Accounting Rule 1990
      vii)         General Financial Rules
      viii)         Central Treasury Rules etc and other local manuals.
      ix)           Punjab C.S.R. Vol. I, Vol. II & Vol. III.
      x)           Punjab Financial Rules Vol. I & Vol. II.
      xi)          Punjab Budget Manual
      xii)          Punjab Treasury Rules, Vol. I & Vol. II.

6. CATEGORIES OF DOCUMENTS

          The statement of the categories of documents held by this office and under its control is detailed below:-

A.      ACCOUNTS WING

COMPILATION

      i) Vouchers with annexes like sanctions
      ii) Compilation sheets
      iii) Classified Abstracts
      iv) Consolidated Abstracts
      v) G.I.A. registers/Utilization Certificates
      vi) T.E. Register
      vii) Loan Broadsheet

ACCOUNTS CURRENT

      i. Clearance Memos
      ii. Register of Valuables
      iii. Inward-outward Register
      iv. Advice Memos
      v. Classified Abstracts.

BOOK

      i. D.B.-I & II
      ii. Abstracts of M.H. Totals.
      iii. Disburses Account
      iv. Consolidated Abstract
      v. DDR heads
      vi. CTE Ledger
      vii. Finance Accounts
      viii. Review of Balance (Main)

B.      GPF

      i. Schedules with covering
      ii. Ledgers/Broadsheet lists
      iii. Master Cards, Payment Vouchers of GPF
            (In case of U.T. Sub Office only)

C.      Pension Wing

      i. Input-output sheets
      ii. Pension Abstract
      iii. PPO (Books)
      iv. GPO authority books
      v. PPO, GPO, CUP books
      vi. Special seal authority cases
      vii. Freedom Fighter pension cases

D.       Miscellaneous

      i. Annual Treasury Review
      ii. Annual Forest Divisions Review
      iii. Annual Works Divisions Review
      iv. Activity Report
      v. Administrative Report.

7. GRIEVANCE REDRESSAL ARRANGEMENT.

A grievances redressal cell is functioning in the office which redresses the complaints/representations of Public in relation to their personal claims etc.

8. A DIRECTORY OF OFFICERS AND EMPLOYEES.

            A directory of officers and employees (Gradation list) of the office of A.G. (A&E) Punjab, and U.T.Chandigarh is prepared every year and can be seen in the office. Such list is however, not to be treated as a seniority list.

9. THE MONTHLY REMUNERATION.

            The monthly remuneration to officers and staff of the office of the A.G. (A&E) Punjab, Chandigarh is made as per scales of pay granted by the Central Govt. No of persons in each category is given in Col. III of Para 3.

10. BUDGET & BUDGETARY CONTROL

            The information regarding Budget Provision and Expenditure there against is available in the Administrative Report.

11. INFORMATION AVAILABLE TO OR HELD BY IT, REDUCED IN AN ELECTRONIC FORM.

            The above information/facility in the form of C.D., Floppy and Internet/Website is available in the office of the A.G. (A&E) Punjab, Chandigarh.

12. FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION.

            Facility for obtaining information by citizens is available through internet/website http://www.agpunjab.nic.in/html/functions.htm. The information may be obtained on payment of prescribed fee either in cash or demand draft or banker cheque payable to the Pay & Accounts Officer , Office of the Accountant General (A & E) Punjab , Chandigarh.

13. THE PUBLIC INFORMATION OFFICER.

            Sh. Tarsem Chand, Deputy Accountant General (Admn.) has been appointed as Public Information Officer in the office of the A.G. (A&E) Punjab & U.T., Chandigarh and he can be contacted at No. 2702272, (Res. 2405146)